Move between views Navigate the File menu To switch from the Other inbox to the Focused inbox, place the focus to the message list, press the Tab key until you hear “Focused button, off,” and then press Enter. To switch from the Focused inbox to the Other inbox, place the focus to the message list, press the Tab key until you hear "Other, button, off," and then press Enter. Your most important emails are sorted into the Focused inbox while the rest remain easily accessible, but out of the way, in the Other inbox. By default, Outlook creates a Focused inbox and an Other inbox. To navigate the navigation bar, press the Right or Left arrow key.įocus on the emails that matter the most to you. When the focus moves to the navigation bar, you hear "Navigation bar," followed by the currently active view. The navigation bar below the folder pane contains buttons for switching between the Mail, Calendar, People, and Tasks views, and displaying additional navigation buttons. You hear the currently highlighted option. To cycle between the view options, press the Up or Down arrow key. When the focus changes to the status bar, you hear “Status bar,” followed by the currently active Outlook view. The status bar contains visual information on the current Outlook status.
To close the message window and return to the message list, press Alt+F4 or Esc. Press the Up or Down arrow key to browse the context menu and press Enter to select option. To open the context menu for the attachment, press Alt+Down arrow key. To access any attachments in the message, press the Tab key or Shift+Tab until you hear "Attachments," followed by the name of the attachment you want.
To read the message header information, press the Tab key until you hear the header field you want. To move between ribbon tabs, press the Left or Right arrow key, and press Enter to select a tab. You hear “Ribbon tabs,” followed by the currently selected tab. The focus is placed to the beginning of the message body. When the focus changes to the message window, you hear the message subject and format. The message window has its own ribbon tabs, and below them, a pane containing the message header, any attachments and message body.
#Outlook reading pane not showing emails full#
The message window contains the full text and other information for an email message. To open the selected message, press Enter. You hear the name of the sender, the subject, date, and a short preview of the contents of each message as the focus moves through the list. To navigate the message list, press the Up or Down arrow key. When the focus changes to the messages list, you hear the name of the sender, the subject, date, and a short preview of the contents of the currently selected message. The message list contains the contents of the currently active folder. To navigate to the message list, press the Tab key. The folder’s contents are displayed in the message list. To open a highlighted folder, press Enter. To expand a folder, press the Right arrow key. To collapse a folder, press the Left arrow key. You hear the folder names as they are highlighted.įor the Favorites and account folders, you also hear whether the folder is collapsed or expanded. To navigate the folder pane, press the Up or Down arrow key.
When the focus changes to this pane, your screen reader reads the name of the currently active folder. Each email account also has its own subfolders. The most commonly used folders are contained in the Favorites folder. The folder pane contains the available email folders. To navigate the ribbon, use the Tab key, Shift+Tab, or the Right or Left arrow keys. To move the focus to the ribbon, press the Tab key once. The contents of the selected ribbon tab are displayed on the ribbon below the ribbon tabs. To move between ribbon tabs, use the Left or Right arrow key, and press Enter to select a tab. To move the focus to the row of ribbon tabs, press Alt. The row of ribbon tabs contains the main Outlook tools for sending and receiving email, tagging messages, and managing email folders. The row of ribbon tabs at the top of the screen The status bar at the bottom of the screen Press F6 (forward) or Shift+F6 (backward) to cycle through the elements in the following order: Navigate the main view Cycle through the elements in the main view To learn more about screen readers, go to How screen readers work with Microsoft Office.įor the best user experience, we recommend turning the Reading Pane off and showing emails as Messages and not as Conversations. To learn how you can get new features faster, join the Office Insider program. New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet.
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